From the Flow details screen, you can add the Site and corresponding Documents library as a run-only user, so that now all users that have read/write access to the Document library automatically have permissions to run the flow from the Flow menu in SharePoint.Īs Flow is the successor to SharePoint Designer workflows, we continuously strive to improve our SharePoint connector capabilities. Similarly, let’s suppose you have a flow that sends out a document for approval and it references the Documents library. Once the flow has been shared, you can simply distribute a link to it. Let’s suppose you have a flow that runs when an item is created or modified in a SharePoint list – say Turbine Energy Distribution, this flow also does a Get item from another list called Turbines. You can add both lists as co-owners to the flow so that everyone who has edit access to the list automatically gets edit access to the flow. You can also add Office 365 Groups as run-only users to button flows. All members will be added as co-owners to the flow and can find it listed under Team flows. From the Flow details screen, you can choose to “Add another owner” and simply enter the name or email address of the O365 Group. Suppose you have a flow that you want to share with an Office 365 Group called CRONUS Energy. Today, we are enhancing these capabilities by allowing you to share all flows with Office 365 Groups and for those flows that feature SharePoint triggers and actions with the referenced list or library. Till date, you could only add other individuals in your tenant or security groups. As run-only users of manual flows, they can only run the flow. As co-owners, they have full edit permissions for the flow. Share your flows with Office 365 Groups and SharePoint listsĬurrently Flow enables you to share flows with your colleagues either by adding them as co-owners or (for manual flows only) run-only users. Let us know what you think via the comments below and through our Community forums. This week, we’re pleased to announce a host of new updates in Microsoft Flow from new sharing capabilities, major connector updates, and error analytics.
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